Friday, 7 September 2012

Odanglesex Revisited: A Thousand Miles (1)

In this reposted Odanglesex adventure, senior management is getting concerned about the level of mileage allowance claims and responds with its default reaction - tight centralisation (for a while).

FROM: Grant Coutts, Director of Financial Process and Resources
TO: Kenneth Spotlessnob, Director of Transformational Excellence and Strategic Vision

Kenneth: I attach a copy of the quarterly analysis of mileage expenses by directorate. While the overall trend for the Council is directionally benevolent, your directorate's mileage is increasing. One employee in your directorate claimed for more than a thousand miles in the last quarter.

FROM: Kenneth Spotlessnob
TO: Grant Coutts

Grant: Many thanks for this. Who was it and what was the precise figure?

FROM: Tracey Love, Financial Processes Officer (claims)
TO: Kenneth Spotlessnob, Director of Transformational Excellence and Strategic Vision

Kenneth: Grant asked me to supply details as above. It was Chalmers Butt, District Community Development Outreach Officer. He claimed for 1071 miles.

FROM: Kenneth Spotlessnob
TO: Danni Worrall, Senior Strategic Visioner

Danni: See the above. Please get a grip on Chalmers' expenses.

FROM: Danni Worrall
TO: Kenneth Spotlessnob

Kenneth: Chalmers was appointed six months ago to a new post, if you remember. It involves going round all the districts and many of the meetings are in village halls and so on. He really does need this mileage.

FROM: Kenneth Spotlessnob
TO: Danni Worral

Danni: Thanks for this. Nonetheless, try to control his mileage. This is a corporate priority.


FROM: Edelbertha Spengler, Chief Executive
TO: All directors

Colleagues: Some of the trends in mileage claims are not as we would wish. Moreover, where the trend is benign, it is generally well short of our milestones. Consequently, as you are aware, at the last CMB meeting we agreed the following changes which should be conveyed to your staff.

All journeys which generate an entitlement to a mileage claim must be approved at least a week in advance by the line manager and by the relevant director.

If the line manager is the relevant director, approval must be in place also from the assistant director. If the potential claimant is the director, (s)he may approve his/her own expenses subject to normal controls (you can leave that bit out when you cascade).

All claims must be approved and countersigned by the director.

Thanks and have a good weekend


FROM: Kelly Pattrick, PA to Kenneth Spotlessnob
TO: Kenneth Spotlessnob

Kenneth: When I sent out the mileage e-mail to all Transformational Excellence and Strategic Vision, was I supposed to leave out that bit about directors' expenses and Ed's comment in brackets?



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